I recommend that you address a single letter to the director of the fair (sometimes called the science fair administrator). In the letter, your daughter should ask the fair director to share the letter with the organizers of the fair, the volunteers, the judges, and the donors who support the fair. She should mention her appreciation for having had the opportunity to learn in depth about a scientific or engineering topic, to meet other students interested in science, to interact with judges and other science professionals, and to share her research publicly. If your daughter plans to pursue further study in science or engineering, or if she had an opportunity to converse with students or adults at the fair who inspired her, she should mention that. You daughter should call out any volunteers or judges who did anything especially nice or memorable for her and/or she should mention anything she was particularly happy about such as the great feeling of being recognized her hard work.
Like Science Buddies, most regional science fairs are operated by small, not-for-profit organizations on a tight budget. Typically, the people who run the fair are teachers, retired science or engineering professionals, or other community members who are most likely unpaid volunteers. Sometimes a regional fair will have one or two paid staff members. These people run science fairs because they want to support and encourage student interest in the sciences. There is no better reward for them than a thank you note from a student who found the fair to be a rewarding and inspiring educational experience. Furthermore, a heartfelt note from a student is a powerful way to show the donors and sponsors who provide the fair's budget about the positive impact of their donations.
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